Construction Cost Management Software
Budget-centric Views into Project Costs
Efficiently manage financials from project inception through closeout. Gain complete control and visibility with a collaborative, budget-centric platform built specifically for the challenges of capital project execution.
Kahua Cost Management Suite
Take Control of Construction Budget Management
Cost control on capital projects is notoriously complex. Stay in command with a centralized system to manage budgets, commitments, and change orders throughout the project lifecycle. Collaborate in real time with stakeholders and keep your financials aligned from start to finish.
Gain a 360° View of Project Costs
Make better financial decisions with clear visibility into historical, real-time, and forecasted construction costs. Detailed live project reporting to deliver actionable insights when they matter most.
Track and Organize Multiple Funding Sources
Maintain compliance and improve audit outcomes by consolidating all public and private funding sources in one place. Kahua enables accurate tracking and transparent reporting across your capital projects.
Customize Your Cost Control System
Kahua’s Work Breakdown Structure can be configured to match your existing internal cost codes or align with client-specific financial systems. Build a cost framework tailored to your organization without disrupting established workflows.
Track and Manage Construction Cost Workflows with Full Oversight
Stay ahead of project changes with robust cost management workflows that provide real-time budget visibility and forecasting. With Kahua’s integrated Discussions feature, teams can collaborate directly within cost records to resolve issues faster and maintain accountability.
How We Help
Cost Suite
Cost control on construction capital projects is one of the most challenging tasks for a team. Kahua’s construction cost management software creates a collaborative system that helps teams to manage budgets, commitments and inevitable change throughout the entire project lifecycle.
Always know the current and projected financial status of your capital projects and programs with Kahua’s real-time budgeting and forecasting solution.
Leverage flexible workflows to automate the review and approval process to match your accounting standards, and control who can view and update budget information.
Reduce the risk associated with budget changes with the ability to define and enforce financial controls such as zero-sum adjustments, and the creation of a full audit trail for all financial adjustments.
Multiple versions of a construction budget can be used to track a history of changes over the project’s duration. Estimated and final budget information is automatically updated in the Work Breakdown ledger.
Track the real-time status of all commitments, change orders, and potential change issues to provide early visibility into their impact on the anticipated final cost of your capital projects.
Avoid disputes and create accountability by effectively managing the scope, terms and costs of all types of contracts or purchase orders.
Leverage templates and exhibits to automatically generate the right contract for each project, complete with all the necessary information and attachments needed for signature.
Improve communications between Account and Project Management teams, while reducing errors and saving time with the elimination of manual double data entry. Streamline contract review, approval and signature.
Automatically include invoice items in cost, financial and Work Breakdown reporting.
Gain visibility to ensure contracts are signed by critical project dates and milestones.
The only certainty in your projects is change. Save time and reduce risk with a single system for logging, tracking, and approving change orders from all vendors.
Easily manage scope of work updates. Import your own templates to allow Kahua to automatically generate change order forms.
Ensure nothing gets approved that shouldn’t. Kahua’s powerful workflow capabilities and DocuSign integration simplify the review, approval and signature process.
Save time by processing one or many requests into official change orders. Vendors can directly request while Kahua automatically processes into change orders.
See the forecast cost as soon as a change request is created, providing better insight into the impact on budgets and contracts – preventing overspending.
Save time and eliminate costly errors. Ensure proper payments and approvals as projects progress.
Save time and eliminate costly errors with a self-service portal that allows vendors to directly enter pay applications. Store your own templates and let Kahua automatically generate pay app forms.
Track retainage on work in progress and stored materials. Different retainage percentages can be maintained for individual Schedule of Values.
Make sure every pay application goes through the proper approval process with Kahua’s workflow and DocuSign integration.
Improve communication between Accounting and Project Management teams, reduce errors and save time with the elimination of manual data entry.
Design your cost control system to reflect how you already work.
A completely configurable coding structure that can adapt to existing internal cost codes in your accounting system or align with a client’s financial systems.
Get a program-level view of funding, expenses and balances.
Aligned cost codes allow for faster reporting and snapshot views of all project costs.
FAQs
Traditional accounting systems focus on tracking actual costs but often lack real-time visibility into future expenditures, increasing financial risk. In contrast, construction management software enables proactive cost forecasting, maintains a detailed audit trail, and provides the financial control necessary for project success. By centralizing data, improving accuracy, and delivering real-time insights, this software empowers teams to make informed decisions and stay on budget.
All major parties on a project contribute to cost control, whether they be the Owner, GC or Specialty Contractors. Connecting teams within a unified financial system allows all stakeholders to work together more effectively. This integrated approach supports accurate tracking of funding and expenses, budget monitoring, financial reporting, and cash flow management, with Project Management Information Systems (PMIS) playing a key role in consolidating communication and financial data.
Kahua’s cost management suite is essential for keeping construction projects financially and operationally on track, offering comprehensive tools for budgeting, forecasting, payment tracking, and change management—all accessible via mobile for both office and field teams. Kahua provides flexible, structured cost coding and real-time visibility into fund usage, potential overruns, contingency and allowance planning and remaining budgets, enabling accurate cash flow forecasting and timely change management. Integration with scheduling, procurement, and accounting systems centralizes data and eliminates disconnected workflows, while customizable dashboards and reporting tools enhance collaboration and support informed decision-making.
An effective construction cost management system supports the full project lifecycle, from planning to closeout, by integrating contracts, funding, and real-time expense tracking. It includes a configurable Work Breakdown Structure (WBS) for visibility into budgets, payments, contingency and allowances, and remaining cash flow. Key features include budget, cash flow forecasting, change order management, approval workflows, and integration with scheduling, procurement, and accounting systems. Custom dashboards and reports provide both executive and project-level transparent insight, ensuring informed decisions and cost control at every phase.
Effective construction cost control requires accurate estimates, real-time tracking, forecasting, and managing changes to stay within budget. Manual or disconnected systems increase risk, while a Project Management Information System (PMIS) improves accuracy, visibility, and decision-making. Kahua’s cost management tools integrate budgeting, forecasting, payment tracking, and change management, with mobile access for real-time collaboration from office to field.
Cash flow management is critical in construction to ensure projects maintain sufficient liquidity, as cash shortages can force owners to seek additional financing and reduce contractor profit margins. By understanding how expenses unfold over time, teams can anticipate financial needs and avoid costly disruptions. A Project Management Information System (PMIS) supports this by offering real-time visibility into budgeted, actual, and forecasted cost while enabling payment scheduling tied to milestones, real-time tracking of cash movement, forecasting of future cash needs, and early identification of financial bottlenecks. This insight empowers owners and construction teams to make informed financial decisions, minimize payment disputes, and reduce the risk of cash flow issues throughout the project lifecycle.
While software can’t eliminate all risks, it dramatically reduces the chance of cost overruns by providing real-time data, alerts, audit trails, and predictive analytics that support smarter, transparent decision-making.