Document Management & Control Software
Tools That Keep Documents Under Control
Tracking and managing your construction documents and drawings is easier than ever with Kahua, which means less risk and improved project deliverables.
Benefits for General Contractors
Consolidated Document Management & Control
Kahua’s collaborative construction Document Management Suite is designed with flexibility and automation to track key processes, increase communication and complete construction projects with confidence.
Enable collaboration between team members in the field and at the office to efficiently manage all construction documents and drawings.
Make sure project documentation is timely, accurate, comprehensive and always available to all project team members.
Leverage workflows, tasks and notifications to enforce your standards and hold everyone accountable for their responsibilities.
Make collaboration, reviews, and approvals for construction documents simple with built-in and customizable workflows.
How We Help
Document Management & Control
Keep all of your project documents together in one simple workflow with File Manager — a central repository for all your construction project documents.
Keep all project files and metadata in a single, secure location. Comprehensive archiving and version control ensure all team members are always looking at the current version of project documents.
Share files with all internal and external project team members. With flexible permissions, you can ensure that only the appropriate team members have access to project folders and files.
Kahua provides a Common Data Environment for all project stakeholders. A modern viewer, markup toolset and a collaborative commenting model help keep the project team on the same page.
Easily access files from your desktop or mobile devices in the field with Kahua’s simple one-click file opening. No internet access? – No worries. Work offline and sync files later.
Kahua makes it easy to utilize your favorite software solutions. Markup files with Kahua’s seamless integration with Bluebeam. In addition, files can be sent for eSignature via Docusign without ever leaving Kahua.
Give your entire project team access to the rich information that BIM and VDC models provide. View, measure and markup without the requirement for any additional software.
Efficiently create and move submittals through the review and approval process to ensure proper arrival of equipment and material to the jobsite.
Track and manage your project submittals with a cloud-based submittal log. View real-time assignments, statuses, due dates and more.
Define responders and due dates, and assign and monitor tasks associated with submittals. All approvers can mark up submittals directly in Kahua with our modern markup toolset.
Know where your submittals have been, where they are, and where they’re going. Easily locate and track submittals from anywhere, on any device.
Use Submittal packages to group related submittal items that move through the same review workflow, enabling approvers to apply actions in bulk to all items with the Submittal package.
With Kahua you are one click away from turning over all your project submittals. Streamline the capture and turnover of project information to save hundreds of thousands of dollars.
Accelerate the submission and resolution of any questions relating to the construction of your project.
Streamline collaboration with your design team directly in Kahua or via email to enable more timely and effective responses. Markup and attach documents to RFIs, and pin to drawings for additional insight.
Distribute RFI responses and approved RFIs to your entire project team and maintain a complete distribution list to minimize errors and rework.
Access a full audit trail that includes the complete history of every RFI, including all responses, markups and dates, all encapsulated in a single place for easy access and discovery.
Easily create change requests directly from RFIs, and manage all change orders associated with RFIs.
Automate, capture, and accelerate your process. Faster than paper using real-time updates via mobile and desktop capabilities.
Quickly identify Punch List items on site using Kahua’s extensive library of common items and snap a photo to capture the condition. A single tap locates the item on a drawing or use our QR Code reader to auto-populate the location.
Communicate real-time updates with seamless online/offline sync from jobsite to office. Monitor progress with a quick, filtered view by status, location, trade, responsible party or library item. Scan a QR code to see what’s happening in a room.
Coordinate work across all responsible parties and share open completion items by moving a punch list record to a different list. Attach photos to tasks and tag the work as complete and ready for approval.
Use filters to focus on items due. Capture multiple photos to show completed work. Customize the view to see assigned punch list items that are ready for approval. Verify work is complete with photo comparison and real-time updates across all stakeholders.
Efficiently log daily information on labor, equipment, materials, weather and more. With Kahua, you’ll never be left wondering exactly what happened, and when.
Kahua aggregates your daily log data from both subcontractors and your internal teams, and across all crews and shifts into a single daily report so you know what happened on site each day.
Capture and document job site photos directly into your daily reports for a visual representation of what happened on site. Plus, include comments, and metadata for your photos to add more detail.
Issue tasks to make sure your subcontractors submit daily logs. Aggregate daily reports from all subcontractors, or allow for multiple daily reports to account for many crews on large projects.
Easily log labor by company and location, equipment utilization materials delivered, and notes. Even add weather conditions with Kahua’s automatic import of current weather conditions.
Keep the owner up to date on the progress and quality of work, and create a record of on-site safety, quality and design observations.
Use your phone or tablet to capture issues when they occur. Photo-capture real time, or add images from your mobile device.
Tag observations by project location and assign them to the correct responsible party.
Attach any relevant photos, documents or drawings to observations, and also attach observations to Daily Reports, RFIs or other Kahua project documents.
Kahua automates and simplifies the process of setting up and executing your meeting, delivering better outcomes with the ability to track and manage meeting action items.
Manage meeting minutes more efficiently in Kahua. Carry forward items to future meetings and automatically track action items to drive better outcomes for your project team.
Keep meetings on track with easy-to-create agendas, automatically generate and print sign-in sheets, and track & report on attendance.
Seamlessly issue and track tasks required to complete items discussed in meetings, and easily keep up with status of items discussed in meetings.
Easily report on the history of meeting items to keep track of tasks and project progress. Robust search and reporting saves time, reduces confusion, and improves management of expectations.
Customize your minutes with Kahua! Use best practice templates or configure your own company’s minutes template.
Simplify the management of inbound and outbound project communication, and ensure consistency and accuracy in the format of your company and project communications.
View and manage all inbound and outbound project related e-mails, including distributions from other Kahua apps, from a single location.
Easily document phone calls, in person discussions, or other conversations where a decision was made. Never lose track of project related communications including letters, memos, faxes and more.
Generate formal correspondence on standard letterhead, including letters, memos, fax cover sheets and transmittals. You can apply different templates and logos based on project or author.
Archive and store all your project communication as part of the project record, ensuring accountability and reducing risk.
Create a secure central repository for the storage and management of all project photos for the history of your project.
Add images directly to Daily Reports, Submittals and other Kahua Apps. Kahua consolidates all your project images along with comments, metadata, and dates, into a single, searchable library.
Upload images as you take them in the field. Utilize your mobile device to take pictures in Kahua, or upload from your camera roll to add visual aids to your forms and records in Kahua.
Add more detail to your photos with interactive commenting. Easily review comments from team members and add your own for further clarification.
Take visual reporting to the next level by adding project photos to reports and portable views.