Document Management & Control
Tools That Keep Documents Under Control

Tracking and managing your construction documents and drawings is easier than ever with Kahua, which means less risk and improved project deliverables.

Benefits for General Contractors
Consolidated Document Management & Control

Kahua’s collaborative Document Management suite makes sure everyone is always on the same page with the accurate information they need to get the job done right the first time.

Streamline Document Management

Enable collaboration between team members in the field and at the office to efficiently manage all construction documents and drawings.

Eliminate Waste & Rework

Make sure project documentation is timely, accurate, comprehensive and always available to all project team members.

Drive Accountability

Leverage workflows, tasks and notifications to enforce your standards and hold everyone accountable for their responsibilities.

How We Help
Document Management & Control
Manage Project Files

Keep all of your project documents together in one place with File Manager — a central repository for all your project documents.

Keep Everyone on the Same Page

Keep all project files and metadata in a single, secure location. Comprehensive archiving and version control ensure all team members are always looking at the current version of project documents.

Share With Confidence

Share files with all internal and external project team members. With flexible permissions, you can ensure that only the appropriate team members have access to project folders and files.

Manage Your Drawing Log

Kahua provides a Common Data Environment for all project stakeholders. A modern viewer, markup toolset and a collaborative commenting model help keep the project team on the same page.

Access Files Anywhere, Anytime

Easily access files from your desktop or mobile devices in the field with Kahua’s simple one-click file opening. No internet access? – No worries. Work offline and sync files later.

Integrate With Your Favorites

Markup files with Kahua’s seamless integration with Bluebeam. In addition, files can be sent for eSignature via Docusign without ever leaving Kahua.

Harness BIM & 3D Models

Give your entire project team access to the rich information that BIM and VDC models provide. View, measure and markup without the requirement for any additional software.

Manage Submittals

Efficiently create and move submittals through the review and approval process to ensure proper arrival of equipment and material to the jobsite.

Create a Submittal Log for Tracking

Track and manage your project submittals with a cloud-based submittal log. View real-time assignments, statuses, due dates and more.

Facilitate Review & Approval

Define responders and due dates, and assign and monitor tasks associated with submittals. All approvers can mark up submittals directly in Kahua with our modern markup toolset.

Provide Easy Access, Any Time

Know where your submittals have been, where they are, and where they’re going. Easily locate and track submittals from anywhere, on any device.

Expedite Approval with Packages

Use Submittal packages to group related submittal items that move through the same review workflow, enabling approvers to apply actions in bulk to all items with the Submittal package.

Streamline Submittal Package Turnover

With Kahua you are one click away from turning over all your project submittals. Streamline the capture and turnover of project information to save hundreds of thousands of dollars.

Manage RFIs

Accelerate the submission and resolution of any questions relating to the construction of your project.

Optimize Your RFI Process

Streamline collaboration with your design team directly in Kahua or via email to enable more timely and effective responses. Markup and attach documents to RFIs, and pin to drawings for additional insight.

Keep Everyone on the Same Page

Distribute RFI responses and approved RFIs to your entire project team and maintain a complete distribution list to minimize errors and rework.

All RFI Data in One Place

Access a full audit trail that includes the complete history of every RFI, including all responses, markups and dates, all encapsulated in a single place for easy access and discovery.

Facilitate Change Management

Easily create change requests directly from RFIs, and manage all change orders associated with RFIs.

Manage Punch Lists

Speed up the creation of your punch list and easily manage all recorded punch items to facilitate the successful completion of your project.

Close Out Punch Lists Quickly

Quickly close out all your punch list items to maintain customer satisfaction. Plus, a rapid punch list closeout expedites your project payments to protect your margins.

Streamline Punch List Creation

Use Kahua’s extensive library of common punch list items and defects or create your own. You can attach pertinent documents and photos directly to punch list items.

Manage From Anywhere

Create punch list items and document corrections with photos in your office, or at the jobsite with the Kahua mobile app.

Set Due Dates & Manage the Process

Easily route punch list items to responsible parties to correct open items. Document all corrections, and keep up to date and communicate status with robust reporting.

Manage Daily Reports

Efficiently log daily information on labor, equipment, materials, weather and more. With Kahua, you’ll never be left wondering exactly what happened, and when.

Gain a Full Picture of What Happened on Site

Kahua aggregates your daily log data from both subcontractors and your internal teams, and across all  crews and shifts into a single daily report so you know what happened on site each day.

Capture Photos from the Field

Capture and document job site photos directly into your daily reports for a visual representation of what happened on site. Plus, include comments, and metadata for your photos to add more detail.

Engage Subcontractors to Enter Daily Report Data

Issue tasks to make sure your subcontractors submit daily logs. Aggregate daily reports from all subcontractors, or allow for multiple daily reports to account for many crews on large projects.

Quickly Capture Crucial Information

Easily log labor by company and location, equipment utilization materials delivered, and notes. Even add weather conditions with Kahua’s automatic import of current weather conditions.

Communicate Field Observations

Keep the owner up to date on the progress and quality of work, and create a record of on-site safety, quality and design observations.

Capture Issues in the Field

Use your phone or tablet to capture issues when they occur. Photo-capture real time, or add images from your mobile device.

Manage "Ball in Court"

Tag observations by project location and assign them to the correct responsible party.

Keep Everything Connected

Attach any relevant photos, documents or drawings to observations, and also attach observations to Daily Reports, RFIs or other Kahua project documents.

Track Meeting Minutes

Kahua automates and simplifies the process of setting up and executing your meeting, delivering better outcomes with the ability to track and manage meeting action items.

Digitize Your Meetings

Manage meeting minutes more efficiently in Kahua. Carry forward items to future meetings and automatically track action items to drive better outcomes for your project team.

Create Agendas & Track Attendance

Keep meetings on track with easy-to-create agendas, automatically generate and print sign-in sheets, and track & report on attendance.

Generate Tasks to Close Out Meeting Items

Seamlessly issue and track tasks required to complete items discussed in meetings, and easily keep up with status of items discussed in meetings.

Report on Historical Meeting Data

Easily report on the history of meeting items to keep track of tasks and project progress. Robust search and reporting saves time, reduces confusion, and improves management of expectations.

Make Meetings Your Own

Customize your minutes with Kahua! Use best practice templates or configure your own company’s minutes template.

Manage Communications

Simplify the management of inbound and outbound project communication, and ensure consistency and accuracy in the format of your company and project communications.

Centralize Communications Management

View and manage all inbound and outbound project related e-mails from a single location.

Manage Signatures

Sign documents automatically with DocuSign without having to leave Kahua, or use workflow to request signatures.

Standardize Company Communications

Generate formal correspondence on standard letterhead, including letters, memos, fax cover sheets and transmittals. You can apply different templates and logos based on project or author.

Never Lose a Communication

Archive and store all your project communication as part of the project record, ensuring accountability and reducing risk.

Manage Photos & Media

Create a secure central repository for the storage and management of all project photos for the history of your project.

Consolidate Media Across Apps

Add images directly to Daily Reports, Submittals and other Kahua Apps. Kahua consolidates all your project images along with comments, metadata, and dates, into a single, searchable library.

Manage Photos from Your Mobile Device

Upload images as you take them in the field. Utilize your mobile device to take pictures in Kahua, or upload from your camera roll to add visual aids to your forms and records in Kahua.

Attach Comments for Clarification

Add more detail to your photos with interactive commenting. Easily review comments from team members and add your own for further clarification.

Incorporate Photos in Reports

Take visual reporting to the next level by adding project photos to reports and portable views.