Kahua’s collaborative Document Management suite makes sure everyone is always on the same page with the accurate information they need to get the job done right the first time.
Streamline Document Management
Enable collaboration between team members in the field and at the office to efficiently manage all construction documents and drawings.
Eliminate Waste & Rework
Make sure project documentation is timely, accurate, comprehensive and always available to all project team members.
Leverage workflows, tasks and notifications to enforce your standards and hold everyone accountable for their responsibilities.
How We Help
Document Management & Control
Manage Project Files
Keep all of your project documents together in one place with File Manager — a central repository for all your project documents.
Keep Everyone on the Same Page
Keep all project files and metadata in a single, secure location. Comprehensive archiving and version control ensure all team members are always looking at the current version of project documents.
Share With Confidence
Share files with all internal and external project team members. With flexible permissions, you can ensure that only the appropriate team members have access to project folders and files.
Manage Your Drawing Log
Kahua provides a Common Data Environment for all project stakeholders. A modern viewer, markup toolset and a collaborative commenting model help keep the project team on the same page.
Access Files Anywhere, Anytime
Easily access files from your desktop or mobile devices in the field with Kahua’s simple one-click file opening. No internet access? – No worries. Work offline and sync files later.
Integrate With Your Favorites
Markup files with Kahua’s seamless integration with Bluebeam. In addition, files can be sent for eSignature via Docusign without ever leaving Kahua.
Harness BIM & 3D Models
Give your entire project team access to the rich information that BIM and VDC models provide. View, measure and markup without the requirement for any additional software.
Efficiently create and move submittals through the review and approval process to ensure proper arrival of equipment and material to the jobsite.
Create a Submittal Log for Tracking
Track and manage your project submittals with a cloud-based submittal log. View real-time assignments, statuses, due dates and more.
Facilitate Review & Approval
Define responders and due dates, and assign and monitor tasks associated with submittals. All approvers can mark up submittals directly in Kahua with our modern markup toolset.
Provide Easy Access, Any Time
Know where your submittals have been, where they are, and where they’re going. Easily locate and track submittals from anywhere, on any device.
Expedite Approval with Packages
Use Submittal packages to group related submittal items that move through the same review workflow, enabling approvers to apply actions in bulk to all items with the Submittal package.
Streamline Submittal Package Turnover
With Kahua you are one click away from turning over all your project submittals. Streamline the capture and turnover of project information to save hundreds of thousands of dollars.
Accelerate the submission and resolution of any questions relating to the construction of your project.
Optimize Your RFI Process
Streamline collaboration with your design team directly in Kahua or via email to enable more timely and effective responses. Markup and attach documents to RFIs, and pin to drawings for additional insight.
Keep Everyone on the Same Page
Distribute RFI responses and approved RFIs to your entire project team and maintain a complete distribution list to minimize errors and rework.
All RFI Data in One Place
Access a full audit trail that includes the complete history of every RFI, including all responses, markups and dates, all encapsulated in a single place for easy access and discovery.
Facilitate Change Management
Easily create change requests directly from RFIs, and manage all change orders associated with RFIs.
Manage Punch Lists
Speed up the creation of your punch list and easily manage all recorded punch items to facilitate the successful completion of your project.
Close Out Punch Lists Quickly
Quickly close out all your punch list items to maintain customer satisfaction. Plus, a rapid punch list closeout expedites your project payments to protect your margins.
Streamline Punch List Creation
Use Kahua’s extensive library of common punch list items and defects or create your own. You can attach pertinent documents and photos directly to punch list items.
Manage From Anywhere
Create punch list items and document corrections with photos in your office, or at the jobsite with the Kahua mobile app.
Set Due Dates & Manage the Process
Easily route punch list items to responsible parties to correct open items. Document all corrections, and keep up to date and communicate status with robust reporting.
Manage Daily Reports
Efficiently log daily information on labor, equipment, materials, weather and more. With Kahua, you’ll never be left wondering exactly what happened, and when.
Gain a Full Picture of What Happened on Site
Kahua aggregates your daily log data from both subcontractors and your internal teams, and across all crews and shifts into a single daily report so you know what happened on site each day.
Capture Photos from the Field
Capture and document job site photos directly into your daily reports for a visual representation of what happened on site. Plus, include comments, and metadata for your photos to add more detail.
Engage Subcontractors to Enter Daily Report Data
Issue tasks to make sure your subcontractors submit daily logs. Aggregate daily reports from all subcontractors, or allow for multiple daily reports to account for many crews on large projects.
Quickly Capture Crucial Information
Easily log labor by company and location, equipment utilization materials delivered, and notes. Even add weather conditions with Kahua’s automatic import of current weather conditions.
Communicate Field Observations
Keep the owner up to date on the progress and quality of work, and create a record of on-site safety, quality and design observations.
Capture Issues in the Field
Use your phone or tablet to capture issues when they occur. Photo-capture real time, or add images from your mobile device.
Manage "Ball in Court"
Tag observations by project location and assign them to the correct responsible party.
Keep Everything Connected
Attach any relevant photos, documents or drawings to observations, and also attach observations to Daily Reports, RFIs or other Kahua project documents.
Track Meeting Minutes
Kahua automates and simplifies the process of setting up and executing your meeting, delivering better outcomes with the ability to track and manage meeting action items.
Digitize Your Meetings
Manage meeting minutes more efficiently in Kahua. Carry forward items to future meetings and automatically track action items to drive better outcomes for your project team.
Create Agendas & Track Attendance
Keep meetings on track with easy-to-create agendas, automatically generate and print sign-in sheets, and track & report on attendance.
Generate Tasks to Close Out Meeting Items
Seamlessly issue and track tasks required to complete items discussed in meetings, and easily keep up with status of items discussed in meetings.
Report on Historical Meeting Data
Easily report on the history of meeting items to keep track of tasks and project progress. Robust search and reporting saves time, reduces confusion, and improves management of expectations.
Make Meetings Your Own
Customize your minutes with Kahua! Use best practice templates or configure your own company’s minutes template.
Simplify the management of inbound and outbound project communication, and ensure consistency and accuracy in the format of your company and project communications.
Centralize Communications Management
View and manage all inbound and outbound project related e-mails, including distributions from other Kahua apps, from a single location.
Keep Track of Conversations
Easily document phone calls, in person discussions, or other conversations where a decision was made. Never lose track of project related communications including letters, memos, faxes and more.
Standardize Company Communications
Generate formal correspondence on standard letterhead, including letters, memos, fax cover sheets and transmittals. You can apply different templates and logos based on project or author.
Never Lose a Communication
Archive and store all your project communication as part of the project record, ensuring accountability and reducing risk.
Manage Photos & Media
Create a secure central repository for the storage and management of all project photos for the history of your project.
Consolidate Media Across Apps
Add images directly to Daily Reports, Submittals and other Kahua Apps. Kahua consolidates all your project images along with comments, metadata, and dates, into a single, searchable library.
Manage Photos from Your Mobile Device
Upload images as you take them in the field. Utilize your mobile device to take pictures in Kahua, or upload from your camera roll to add visual aids to your forms and records in Kahua.
Attach Comments for Clarification
Add more detail to your photos with interactive commenting. Easily review comments from team members and add your own for further clarification.
Incorporate Photos in Reports
Take visual reporting to the next level by adding project photos to reports and portable views.